A weekly column celebrating the neat freak in all of us.
Last week on the podcast, Joy & I talked briefly about managing our email inboxes. I’m at a point where it’s getting out of control and I need to take ACTION. We received quite a few comments/emails from our listeners with suggestions on how to manage email. It was SUPER helpful, so thank you!
In the next few weeks I plan to streamline my inbox(es). I currently have 5 different email addresses- One hotmail, one gmail, some old one from years ago and two that belong to my website. I use the ones associated with my website constantly and the other three I have for what I consider “junk” mail. The problem with the junkmail accounts is that they are FILLED with daily emails from newsletters I subscribed to A LONG TIME AGO. Real talk: My hotmail account has 20k emails and they’re all pure crap. I call that email the BLACK HOLE. It doesn’t stress or overwhelm me because it’s not an address that I normally use. I just feel a tremendous amount of shame for letting it go and getting to that ridiculous number.
So I’m ready to power up and TACKLE.
-clean out my junk inboxes/unsubscribe to as many newsletters as possible (this may take awhile)
-create folders in my inbox and sort emails (one of our listeners suggested sorting emails into boxes based on ACTION). I like this idea because sometimes flagging something isn’t enough for me remember to take action. And sometimes I don’t need something until later so it would be helpful to have a folder for archiving. I hope to have the following FOLDERS:
INBOX: A place for sorting (ideally, this area should be cleared out CONSTANTLY)
ARCHIVE: A place for storing information I need to reference at a later date.
ACTION: Emails that require follow-up (once finished, they will either be trashed or moved to ARCHIVE)
RECEIPTS: I’ll put anything tax-related/blog related into this folder
I was contemplating merging all of my emails account into Gmail and having that as a hub for my email addresses. Do you do this? Is it worth it? I was thinking it would be a good option for someone like me who doesn’t always use the same computer to write/read emails.
I suspect this is going to take A LONG TIME, but I know that once I have a better way to manage this, email might not get out of hand. In the process I would like to work on managing my contact list. The amount of information I have scattered on different devices is frightening. I need to get it merges & centralized!
If you have any tips/tricks you’d like to share before I go FULL FORCE with the email purge, please let me know! I can’t wait to get my inbox down to ZERO!