Inbox=Tackled (mostly!)

April 10, 2013

Hello Friends!!

So a few weeks ago I set out to merge all of my emails to Gmail. How’s it going? Hmm….I’m still trying to figure it all out. When I imported my email addresses, thousands of emails merged and made this task SUPER daunting. You might remember that I am merging 5 email addresses into my Gmail account so I can have Gmail be the hub for my addresses.  It took me a few days to get on top of it and move things out of my inbox and archive. To be honest, I’m still not done with it all because I feel like it’s super disorganized within all of my folders. It’s also taken some time getting used to searching for things within my inboxes.

What have I learned? That you MUST commit to blasting your email ASAP.

I had to change my thought process for when an email comes in to:

  • Does this email require action?
  • Do I need to keep this for later/archive it?
  • What folder does this need to go in?
  • Is this personal or Shutterbean related?


I also spent the first week blasting all of the subscribed emails. If I got an email from a list I didn’t want to be on, I unsubscribed IMMEDIATELY. It was super gratifying and I feel a tremendous sense of relief not to have all of those nagging/unnecessary emails.

What’s the biggest takeaway from this?  You HAVE to make a big effort to keep on top of your Inbox. Everything in life requires maintenance.  In life you have to keep on top of EVERYTHING and create rules and systems or else you drown. I have also realized that I have a huge problem with starting something and jumping right in and figuring things out as I go. This can get me into trouble because I don’t always understand how I am going to use something….and then months/years later the task of reorganizing is just so dang overwhelming. I can’t tell you how much work I had to do on my website re-design because I didn’t tag & categorize my posts properly. So with this Inbox thing, I’m taking things a little slower so I make sure I’m doing things correctly. It’s a learning process!

What’s next? Continue tackling my inbox and hopefully get around to deleting unnecessary items from both my phone & computer in the next few weeks.


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4 comments on “Inbox=Tackled (mostly!)

  1. Good luck!! It is SO daunting! I’m still on the un-subscribe part & it is taking forever as I’ve subscribed to certain newsletters with 4 separate email accounts, so when I think I’m done, I’m not really & have to go through the exact same process again….ARGH! I keep telling myself how good it will feel when it is FINALLY working MY way & I’m the boss!

  2. There’s an app called Mailbox which is quite good for if you have email folder/when to read emails OCD. You have to go on a waiting list to get it and I only just got it/ started using it so not fully in the swing of it yet but I think it could help tackle the what to do with emails that you’ve read but aren’t in a position to reply right away but want to remember to reply later in the day situation.

  3. Hi friend! (We met at the Berkeley photography workshop last year) I wrote two posts a few weeks ago about getting down to Inbox Zero – I think you might like it (it includes a mind map, yeah maybe I overdid it!). The first post talks about the system I set up, the second talks about the behaviors. Let me know if you find it useful! Good luck, and please let me know if you figure out how to successful merge to gmail accounts (keeping old mail, etc) – I’ve been trying to figure it out for a while!

  4. Deona Flores Aug 10, 2013

    Wow! No doubt your an organizational guru! I for one, not being a blogger, or even a bit of a public personality get about 10 emails a day! Mostly from great design, decor, quilting, image news feeds and Christian bloggers. And of course all that stuff from family and receipts that I just usually send, file and/or delete. As a chaplain I try to limit my time on the computer…unless I’m writing an article or research project. My email is a holding tank for misc information and I’m not really concerned if it is empty. Your content and efforts seem almost heroic to me! You have my utmost esteem regarding your efforts! Ya! You go girl! d

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